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Vendor Management

WELCOME to the Women, Infants and Children (WIC) Vendor Information section for the District of Columbia’s Department of Health, WIC Program! This site provides essential information to WIC Program applicants and current participating WIC Vendors. WIC Vendors are an integral part of the success of the District’s WIC program in improving the nutritional health status of women, infants and children by supplying nutritious foods for purchase by WIC participants.

Are you looking for a WIC Store to Accept Your WIC Checks? Authorized Store Locations  (PDF)

Buying or Selling WIC Benefits is a Federal Crime Fraud Poster (PDF)

All WIC Approved Store Locations will have a purple decal posted on their front door or window. WIC Signage  (PDF)

Interested in Becoming a DC WIC Vendor?

Any owner of a full line grocery store located in the District of Columbia may apply for authorization as a WIC Vendor.  WIC authorization does not transfer to a new owner when a change of ownership occurs.  Vendors may not accept WIC checks until all application requirements are met, including completing an application and submitting any required supporting documentation, passing an authorization review, completing a training program and receiving an authorization letter from the District of Columbia WIC Program. Submission of false information will result in denial of an application. 

Vendor Application Process

1. FAQs (PDF)

2. Selection Criteria (PDF)

3. Have an acceptable history with WIC and other food and nutrition service programs of USDA.

4. Meet the minimum inventory requirements at the time of the on-site review and thereafter if approved for the program

    Minimum Stocking Requirements List (PDF).

5. Food products must be on the current WIC approved food list Approved Food List (PDF)

Application Materials:

Vendor Application (PDF)
Each Vendor store applying for the WIC Authorization must complete a WIC Authorization Application. Vendor applicants must complete and submit all the required application forms to the State WIC office. All information MUST be complete.

WIC Agreement (PDF)
All applications MUST be complete and all supporting documentation MUST be submitted with the application in order to accurately assess the eligibility of each retail store for a WIC Vendor Agreement.

Vendor Food Price List (PDF)
Each applicant must complete and return the Food Price List with the Vendor Authorization Application. Stores must list the current shelf (not sale) prices of all WIC approved foods the store currently has in stock. The person completing the Food Price List must sign and date it where indicated. Caution: Applicants must stock the minimum varieties and quantities for each food category listed on the pages.

Authorized retail vendors are required to purchase all infant formulas from licensed or authorized retail vendors or distributors/wholesalers.  A list of approved licensed or authorized distributors/wholesalers is available on the following listing of Authorized Distributors/Wholesalers (PDF)

Duration of Authorization

At least once every three years, the WIC State Agency will conduct a periodic review of all stores in a given area. A store’s authorization or reauthorization shall remain in effect until the State Agency acts on the store’s application for reauthorization unless terminated earlier.

Applicable Regulations, Statutes and Administrative Rules

Federal Regulations 7 CFR Part 246 here

Determination Period

Applications are reviewed within 60-90 days of receipt of complete applications. If the application is not complete, a notice of incomplete items will be sent and the application will not be processed further.

 

Vendor Manual – Coming Soon